Wellington Methodist Church and Centre

Room Hire - Terms and Conditions
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Wellington Methodist Church & Centre - Room Hire

 General

1. The organiser must be aged 18 years or over, and will be responsible for ensuring the terms of hire are met.
2. Any events involving people under 18 must be supervised at all times by an appropriate number of adults over 18.  The hirer/group leader will be responsible for ensuring all appropriate children’s statutes and child protection guidelines are met.
3. The hirer is liable to make good the costs of any damage to the premises, furniture, crockery or any other equipment used during time of hire.
4. The hirer is responsible for leaving their room clean and tidy.
5. Hirers must maintain clear access to all emergency exits at all times.
6. Group leaders/facilitators must brief their attendees at the start of their meeting on fire procedures & exits and toilet locations.
7. Hirers are asked to kindly respect other users of the building, and shared areas such as toilets, kitchens and passageways at all times.
8. We reserve the right to refuse any booking application for any reason, and to terminate at any time, any agreement for hiring made in consequence of any application.
9. We will not be liable for any loss due to any breakdown of machinery, failure of supply of electricity or gas, leakage of water, fire, government restriction or act of God which may cause the accommodation to temporarily close or the hiring to be interrupted or cancelled.
10. The hirer shall not rehire, sub-let or lease any room booked.
11. Under no circumstances will we accept any responsibility for the loss or damage to cars or other vehicles parked in our car park or the surrounding area of the premises.

Prohibitions

12. No smoking inside the building nor around the premises.
13. Alcohol is not allowed on the premises nor is it allowed as a raffle prize.
14. No raffle prize should exceed the value of £50.
15. No lotteries or gambling can take place.
16. Blue tac or fixings of any kind cannot be attached to walls.

Payment

17. You will be invoiced after hire, and payment should be made by cheque payable to ‘Wellington Methodist Church’ within 28 days of invoice date.

Cancellation

18. All cancellations of confirmed bookings received less than 24 hours in advance will be invoiced at the full amount.

Insurance

19. We strongly recommend that all organisations using our premises take liability insurance cover as the Methodist Insurance Policy only covers public liability when we are responsible.
20. We cannot insure property owned by groups and individuals although we do our best to ensure our premises are safe and secure.  It is recommended that you take out your own insurance against damage, theft and so on.

Safety

21. Note the location of the nearest telephone for use in an emergency and the location of the emergency exits.
22. Note the position of fire extinguishers.  These are for use in only the smallest of incidents.
23. If the alarm sounds, members of your party should leave the building immediately and assemble as per the ‘fire evacuation procedures’ provided.
24. The First Aid box can be found in the cupboard above the sink in the kitchen.